HR Administration

Personnel are among the most valuable resources to any enterprise, regardless of activity. It must therefore be managed in accordance with legislation. This is where our HR administration service shines. The right processes and management can give your enterprise its competitive advantage. This is increasingly attractive for employers in today’s market.

Functions of HR administration:

  • Identifying the needs of businesses in terms of personnel of various specialities
  • Employee selection and team adaptation
  • Maintaining personnel records
  • Company succession pipeline, planning moves, in-house transfers, etc.
Company succession pipeline, planning moves, in-house transfers, etc. This, in turn, ensures the preparation of necessary orders, instructions, local regulations and other documents governing employee onboarding, dismissal and promotions, as well as payroll, etc.

Main functions of HR record keeping:

  • The development of internal regulations. In accordance with current legislation, an enterprise is obliged to develop and implement internal labour regulations. If dealing with a trade union, this will involve a collective agreement. In addition, the terms and procedures for payment, certification, collection, use and storage of personal data must be implemented. Mandatory documents also include instructions, work logs, and occupational health and safety in the work place.

  •  The organisation of workflow that considers hiring, dismissal, transfer to other departments, promotions, business travel or vacations. Each step must be accompanied by an order signed by a responsible individual. Furthermore, each employee must have an employment contract in addition to an entry in their employment record book.

  • Record of hours worked. The arrival and departure of workers are registered in the record of hours worked. This data is used to calculate salaries and draft various orders and directions.

  • Preparing instructions and keeping logs on occupational health and safety. The most common issue involves fines to enterprises owing to these types of errors. It is crucial to consider active legislation on departmental requirements when generating documentation. Designated managers must conduct briefings on occupational safety and send staff for training or certification and make the appropriate entries into specified registers or protocols. In addition, occupational health and safety regulations and protocols must be drawn up and enforced at the enterprise. 

  • Collection and storage of employee personal data. Legislation in this area is constantly being tightened, with adjustments being made to the Federal Law ‘On Personal Data’. These requirements must be considered to avoid claims from labour enforcement inspectors.

Based on the aforementioned, it is clear that HR administration is a complicated process. It requires consideration of a multitude of laws and regulations. Only professionals can be trusted to perform this job so you don’t pay millions in fines. Hiring the right people can help, but it is often more profitable to outsource the entire department. In this case, you can count on our quality work to avoid labour inspection issues.

Problems with HR? We can solve them!

  • We tune up your accounting procedures and resolve current issues.
  • We can suggest how to avoid fines.
  • We also assist with labour enforcement inspections and provide all required documentation to the inspectors.
  • We keep our clients up-to-date on all relevant information.

Order a quick check-up of your company. This service is free of charge and completed within one working day!

HR administration is an essential part of any enterprise. At the same time, it is important to avoid errors in HR record keeping and prepare the right documentation in a timely manner, all while considering existing legislation. All of this is possible provided that HR department have the required work experience and follow all existing regulations and amendments. 

We undertake the most complicated HR administrative tasks so you can devote your time to business development, identifying new markets or introducing new technologies.

Sign a contract with us, and our experts will free you from your worries and problems!

We hire only the most highly-qualified staff who know the law and how to apply it in practice.

Our services:

  • Analysing current HR administrative processes
  • Advising on complex issues, including the administration of various labour laws
  • Restoration and maintenance of HR and workflow records at enterprises
  • Drafting and implementation of the binding regulatory acts
  • Assistance in resolving local issues

You can order:

  • Record keeping
  • Staff outsourcing (selection) for existing tasks
  • Support in case of scrutiny from labour inspectors
  • HR record keeping and management

Cost for including an HR officer at your enterprise and what this includes:

  • Organising the workplace – 7,000 roubles
  • Salary – 45,000 roubles
  • Connecting information and reference systems, regular training – 7,000 roubles
  • Maintenance and regular updates – 2,200 roubles
Total monthly HR costs per employee – 61,200 roubles.

Costs with HR outsourcing:

  • No work space required – 0 roubles
  • No salary required – 0 roubles
  • No information and reference system needed – 0 roubles
  • No maintenance and updates – 0 roubles

Select the rate ‘Up to 50 Employees’ and pay just 5,000 roubles per month! 

Let’s cut to the chase! In-house HR department is so much more expensive than outsourcing. Don’t forget about all the time spent interviewing candidates searching for that perfect HR specialist. No need for additional computers, subscription to the 1C system, or paid access to help systems. We guarantee no complaints from inspectors.

HR outsourcing costs:

  • Up to 50 employees — from 5,000 roubles
  • 50 employees — 22,000 roubles
  • 100 employees — 34,000 roubles
  • 150 employees — 45,500 roubles
  • 200 employees — 69,500 roubles
For more than 250 employees, we will agree to separate conditions.

Prompt implementation:

  • Review and analysis of HR and workflow records
  • Restoring HR records
  • Records management for civil servants
  • Resolving local issues
  • HR and workflow consulting in accordance with labour regulations
  • Preparation, support and follow-up in case of labour inspector scrutiny

Our advantages:

  • Price fixed in contract 

It doesn’t matter how many orders or entries are registered in your employment records. You can make other changes depending on your plan.

  • Reduce costs 

There’s no need to buy additional desks, computers or pay for a support system, 1C software or file using a digital signature.

  • We set up HR record keeping for the new style of business 

We set up an organisational structure and arrange your accounting accordingly.

  • We provide a full range of services 

We have lawyers, 1C programmers, HR specialists and so much more. We won’t leave a single issue unsolved.

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